SEDWU - Scalable Electronic Document Workflow for Universities: Enhancing Efficiency, Autonomy and European Integration


SEDWU: Scalable Electronic Document Workflow for Universities: Enhancing Efficiency, Autonomy and European Integration.
The SEDWU project is a joint initiative between European and Ukrainian universities to develop a scalable, adaptive, and secure electronic document workflow system, fostering cross-border collaboration, knowledge exchange, and institutional modernisation. By streamlining administrative processes, optimising document management, and enhancing data security, SEDWU will reduce bureaucratic inefficiencies, improve decision-making, and strengthen institutional autonomy, aligning Ukrainian universities with best practices in the European Higher Education Area. Through close cooperation with EU partners, the project will transfer expertise in digital transformation, AI-driven automation, and cybersecurity, ensuring that Ukrainian universities benefit from cutting-edge solutions and compliance with European standards. SEDWU will facilitate multi-campus collaboration, hybrid learning environments, and digital inclusion for displaced universities, reinforcing the resilience and adaptability of Ukraine’s higher education system.
Recognising that technology alone is not enough for sustainable transformation, SEDWU will place significant emphasis on staff development and capacity-building. Comprehensive training programmes, workshops, and best practice exchanges will equip academic and administrative personnel with the skills needed to implement, manage, and further develop digital workflows. This will ensure that the impact of the project extends beyond its duration, fostering a culture of digital literacy and innovation within participating institutions.
By developing open-access resources, conducting dissemination events, and engaging with policymakers, the project will ensure that universities across Ukraine and beyond can benefit from its results. SEDWU will not only modernise document management but also contribute to Ukraine’s deeper integration into the European educational space, strengthening digital governance, institutional capacity, and cross-border academic coop.
The project is aimed at developing a scalable, adaptive, and secure Electronic Document Management System (EDMS), which will serve as a foundation for the institutional modernization of higher education in Ukraine.
Key Priorities of SEDWU:

  • Process Optimization: Reducing bureaucratic hurdles and enhancing document management efficiency.
  • Cybersecurity: Implementing advanced data protection standards.
  • Autonomy and Efficiency: Strengthening the capacity of universities to make informed decisions and manage resources effectively.
  • European Integration: Aligning administrative practices with the standards of the European Higher Education Area (EHEA) and fostering cross-border academic cooperation.

Project Consortium
The project brings together a powerful team of partners from Ukraine and the European Union, ensuring synergy between the IT sector, the academic community, and international expertise:

  1. Ivan Franko National University of Lviv (Coordinator);
  2. Vytautas Magnus University (Kaunas, Lithuania);
  3. Rzeszów University of Technology (Poland);
  4. University of Bayreuth (Germany);
  5. National University of Water and Environmental Engineering (Rivne);
  6. Chernihiv Polytechnic National University;
  7. Zaporizhzhia Polytechnic National University
  8. Yuriy Fedkovych Chernivtsi National University;
  9. Kryvyi Rih National University;
  10. State Tax University (Irpin);
  11. Association " Lviv Cluster of Information Technology and Business Services ".

Project Duration: 3 years (October 1, 2025 – September 30, 2028).